Video: How to Manage Time With 10 Tips That Work

Entrepreneur Magazine frequently offers useful time management tips. Here are 10 that are helpful. Don't worry too much about the revolutionary declaration that most time management advice is useless -- that would make THIS advice useless, too. It's not. It all depends on how you apply it, particularly with the discipline that you apply it.

All time management tips depend on people DOING them with the discipline to say NO to distractions and low-payoff items. Focus first (and most) on the HIGH PAYOFF items and you are likely to be happy with the results.

Here are the tips for additional review and application:

Carry a schedule and track all of your activities, conversations, actions, and even thoughts - for a week. Identify your productive vs. non-productive times.
Assign time for your important activities. Put it in your schedule!
Plan to spend at least 50% of your time in the activities and actions that produce most of your results.
Schedule time for interruptions. You know they are going to happen - plan on that consumption of your time.
Take the first 30 minutes of your day to PLAN your day. "The best use of your time is planning the use of your time" might seem weird but give it a try. It is critically important.
Take 5 minutes before any call or task to determine what result you want to obtain. Set a goal.
Put up a "do not disturb" sign when you absolutely must get something important done.
Practice not answering the phone. Just because it is ringing doesn't mean you must answer it. When you are working on something more important (or interacting with someone in person!) let the call go to messaging.
Block out other distractions like social media (unless that is part of your job or promoting your business.) If it's just fun, do it during designated fun times.
Remember that it's impossible to get everything done. No one can do everything. Odds are that 20% of your time will produce 80% percent of your results. Make that time the best you can.

Video Source: https://youtu.be/go5XyuI7DkA

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Build and Connect

The world is full of "buts" in search of more "ands." In improv. In leadership. In life. Let go of the fear and build on what's here. -- doug smith

Wrong Is Wrong

There may be more than one right way to do something but that does not make the wrong way right. -- doug smith

Practice

If practice was easy we wouldn't need it. -- doug smith

Speedy, Pause

Speed is great. It overcomes indifference, it outruns hesitation, it gets things started. It can also lead to mistakes. Sometimes a mistake comes from moving too fast. Pause. Practice patiently to filter out the flaws. -- doug smith

Found

Everyone wants to do meaningful work. Work of value. Work that matters. Work that uses your skills, your gifts, your best intentions. Is that hard to find? Does it require a massive search? Embrace the search for meaningful work but remember that it is right in front of you. -- doug smith

Be Careful of Your Measures

Peter Drucker once said "what gets measured gets done" and there is much truth to that. Point people in the direction you want and they will do their best to get there. Just make sure, very sure, that you are measure what you really want and doing it without creating paths to cheating your way there. Given an incentive, people will find a way to achieve it. Most will work fairly but some will be tempted to game the. system, to stack the deck, to churn the number on their own behalf. That's not what you want. Ask yourself this question: how can we measure quantity and quality without gaming the system? Until you've answered that question, you'll never know how accurate, or useful, the measure is. -- doug smith

Better Traditions

It's easy to tear down the past and wreck the present. It does not take much thought to condemn what seems to be ill-suited for our present needs. We might even take glee in crushing part of our past. But before we do, we should ask a question or two. What if we improved our traditions instead of destroying them? What if that's a better solution? -- doug smith

Pause First

Falling behind might not mean catching up. It could also reveal change and opportunity. Would you rather chase, or lead? Has one moment or movement gone leaving room for something new? Don't let a treadmill turn into a dread mill. Haul that rock up the hill if it is part of your future, not just because it was part of your past. -- doug smith

What's Your Creative Prompt?

The best place to wait for inspiration is in a place where it is certain to show up. Where is that for you? Onstage? Backstage? Greenroom? Workplace? Library? Laboratory? It could be your office, the factory floor, your work vehicle, anyplace where creativity is welcome. Your creative prompt can be solo and it can be in groups of people, too. Your best creative prompt is within you. How about this -- wherever you are, bring your inspiration with you. -- doug smith

Five Whys vs. Fishbone

Every once in a while a great article that explains an idea well appears that is worth sharing. This is one example, from HRDQ: Five Whys vs. Fishbone Diagrams for Root Cause Analysis . The article is worth reading but in brief, it describes two powerful and commonly used root cause analysis tools and how to use them. It makes a convincing case that it is not exactly one vs. the other -- start with the classic Fishbone diagram. If you uncover what appears to be one dominant cause path, drill down on that path using the 5 Whys. That's the order: 1. Fishbone 2. Five Whys I use variations of each of these tools in our workshops on Creative Problem Solving. The common versions are still effective and will save you time in problem solving. The root cause analysis is essential. Done properly and thoroughly it will prevent you from chasing solutions that do not actually solve the problem. What problem are you working on today? Have you identified the root cause? -- doug smith

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