Video: How to Manage Time With 10 Tips That Work

Entrepreneur Magazine frequently offers useful time management tips. Here are 10 that are helpful. Don't worry too much about the revolutionary declaration that most time management advice is useless -- that would make THIS advice useless, too. It's not. It all depends on how you apply it, particularly with the discipline that you apply it.

All time management tips depend on people DOING them with the discipline to say NO to distractions and low-payoff items. Focus first (and most) on the HIGH PAYOFF items and you are likely to be happy with the results.

Here are the tips for additional review and application:

Carry a schedule and track all of your activities, conversations, actions, and even thoughts - for a week. Identify your productive vs. non-productive times.
Assign time for your important activities. Put it in your schedule!
Plan to spend at least 50% of your time in the activities and actions that produce most of your results.
Schedule time for interruptions. You know they are going to happen - plan on that consumption of your time.
Take the first 30 minutes of your day to PLAN your day. "The best use of your time is planning the use of your time" might seem weird but give it a try. It is critically important.
Take 5 minutes before any call or task to determine what result you want to obtain. Set a goal.
Put up a "do not disturb" sign when you absolutely must get something important done.
Practice not answering the phone. Just because it is ringing doesn't mean you must answer it. When you are working on something more important (or interacting with someone in person!) let the call go to messaging.
Block out other distractions like social media (unless that is part of your job or promoting your business.) If it's just fun, do it during designated fun times.
Remember that it's impossible to get everything done. No one can do everything. Odds are that 20% of your time will produce 80% percent of your results. Make that time the best you can.

Video Source: https://youtu.be/go5XyuI7DkA

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Connection

Where does communication start? Before any meaningful message can be shared, before any agreement can be reached, communication starts with connection. Finding a way to share something in common with someone else. Turning toward someone and taking the chance of seeing, hearing, feeling who they are in this moment of time. Communication starts with connection. Connect, and the possibilities are limitless. -- doug smith

Understanding Comes First

A solution posed too soon might just be another version of the problem. It's tempting to rush thru analysis. Tempting, but costly. Few problems are solved until they are truly understood. -- doug smith

Indisputable?

Everything is open to interpretation. To dispute this is an interpretation. It is, therefore, indisputable. Or is it? Stay curious. Let's see what happens. -- doug smith

Have You Tested Your Values?

We tend to believe that our values are absolute and true, but to truly know that we need the courage to test them. To withstand resistance and temptation. To try after trying gets hard. Have you tested your values? Have your values been tested? -- doug smith

It's Not A Family

You don't have to create a family at work. Families come with their own difficulties and if you've ever worked in a family business you know all about that. People at work don't have to love each other, but they do need to respect each other. Communicating clearly and honestly is a start. Collaborating instead of competing helps. Do your job, jump in to help when you're needed, and keep supporting the team's mission and goals. You don't need to create a family at work to build a great team. What you need is clarity, courage, creativity, and compassion. Great leaders create the atmosphere where those core strengths prosper. -- doug smith

Noble Need

How are you at holding people accountable? Without raising your voice do you make your expectations clear and then guide people toward achieving them? It's not about micromanaging. It's about giving people the balance of choice and criteria for success that they need to attach any task to a noble, appealing mission. The responsibility for resposibility rests with the leader. Holding people accountable is a noble need. -- doug smith

Respect

How do you show someone respect? Without it you will find it hard to hold onto any respect of your own. Without it you may even find it hard to get things done. Those who outrank you are much more help to you when you show them respect. Those who report to you are much more motivated when you show them respect. And, those at your level are far more likely to be cooperative and collaborative when you show them respect. Show respect by: listening, without judging speaking truthfully avoiding gossip allowing for disagreement without anger acknowledging rank and authority There are dozens of ways to show respect. What would you add to the list? -- doug smith

Not By The Numbers

As quantifiable as it may be, productivity is in the end, highly subjective. "How can that be?" "We define importance. We define what matters. You can decide how much is enough." "But it's all numbers. It's all measurable..." "Yes, once you've decided what matters. Once you've define the quality you want. None of the productivity matters unless the quality is there." "Well, my boss wouldn't agree with that very much." "How much do you like working for your boss?" "Not very much..." You might disagree. Many people do. But consider this: would you rather have exactly what you want, or a whole bunch of what you don't want? I thought so. -- doug smith

Is It Ethical?

The best, most reliable leaders make ethical choices. You may have discovered, though, that people do define ethical in many different ways. For some, if it's right for the it must be ethical, even when it is not right for someone else. We do need a better standard. As leaders we serve best when we do no harm. Any leadership that produces victims is poor leadership headed for long term failure. If you have to ask if something is ethical you probably already know the answer. Just imaging how you would feel if you were not given the choice. -- doug smith

Learn the Lesson...

Ever have to repeat a lesson because you didn't get it the first time? Of course. Me, too. I figured out that the biggest reason is that I was in such a hurry to get back on track that I got back on the wrong track. Before you know it, same mistake, and basically the same lesson. Slow down enough to learn the lesson and you might not need to repeat it. I'm hoping that works for me. How about you? -- doug smith

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