Video: How to Manage Time With 10 Tips That Work

Entrepreneur Magazine frequently offers useful time management tips. Here are 10 that are helpful. Don't worry too much about the revolutionary declaration that most time management advice is useless -- that would make THIS advice useless, too. It's not. It all depends on how you apply it, particularly with the discipline that you apply it.

All time management tips depend on people DOING them with the discipline to say NO to distractions and low-payoff items. Focus first (and most) on the HIGH PAYOFF items and you are likely to be happy with the results.

Here are the tips for additional review and application:

Carry a schedule and track all of your activities, conversations, actions, and even thoughts - for a week. Identify your productive vs. non-productive times.
Assign time for your important activities. Put it in your schedule!
Plan to spend at least 50% of your time in the activities and actions that produce most of your results.
Schedule time for interruptions. You know they are going to happen - plan on that consumption of your time.
Take the first 30 minutes of your day to PLAN your day. "The best use of your time is planning the use of your time" might seem weird but give it a try. It is critically important.
Take 5 minutes before any call or task to determine what result you want to obtain. Set a goal.
Put up a "do not disturb" sign when you absolutely must get something important done.
Practice not answering the phone. Just because it is ringing doesn't mean you must answer it. When you are working on something more important (or interacting with someone in person!) let the call go to messaging.
Block out other distractions like social media (unless that is part of your job or promoting your business.) If it's just fun, do it during designated fun times.
Remember that it's impossible to get everything done. No one can do everything. Odds are that 20% of your time will produce 80% percent of your results. Make that time the best you can.

Video Source: https://youtu.be/go5XyuI7DkA

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Secret Desires

The best leaders tell the truth. People know that, even when they don't do that. We live in a world filled with so many lies that people have stopped even believing in truth. If it's all relative anyway then just say what you want, right? No. It's not all relative. And, while the truth will change, and while none of us can be absolutely sure about all truth, we can all tell the truth instead of purposely deceiving others. Maybe it's by design. Lies reveal hidden desires. And, no matter what that desire is, if you have to lie to get it, you won't keep it long. -- doug smith Reflective exercise: What's the biggest lie you've ever told? How long did it remain a secret? What was the final outcome? What do you think would have been the outcome if you'd simply told the truth?

Clarify, Clarify, Clarify!

We've all done it, haven't we -- smiled and nodded when we weren't sure we'd agreed? It seems so polite and yet ambiguity is not always our friend when we seek to lead others. Don't pretend that you know. Find out. Don't pretend you agree -- talk about it. Clarify, clarify, clarify! The truth may be moe muddled than you know. -- doug smith

The Best

Do you know this feeling -- fully engaged, highly energized, learning and growing and muscling up to the challenges tossed at you? Once we taste that, we want more. It might be tough, but we want more. There are so many distractions, but we want more. There's nothing quite like comp[letely immersing yourself in who you want to be. Working to be the best, not to overcome someone else, but to level yourself up. Where is your best potential to be the very best? -- doug smith

Future Leaders

Look for team members who take responsibility without being asked to because those are your future leaders. -- doug smith

Too Much Drama?

Do you have too much drama at work? Whenever I ask a class this during one of my Managing Conflict programs the answer is almost always "Yes!" (sometimes, it looks like this: YESSSS!!!!) Drama. It's all around us. Conflicts that are hard to resolve. Personality differences. Political incongruities. Societal hypocrisies. Fractured relationships and sore self-esteem. Drama. We like drama. It ignites us. It gets the heart beating faster. But do we really need it when our team just needs to finish a project? Do we really want it when what we should do instead is communicate more effectively, lead with influence instead of power, and reach mutually beneficial outcomes in change? Of course. Drama makes us feel so alive that even when it isn't necessary we tend to invent it. Given a choice, why invent the unnecessary? -- doug smith Notes: Here’s the process we cover in our program on Managing Conflict: 1. Uncover the causes. 2. Defuse the drama 3. Identify your choices 4. Fi...

Clarity

How important is it for us to be clear? Clear about our intentions. Clear about our resolve. Clear about our willing to share responsibility for success. High performance leaders are clear. Clarity prevents multiple misinterpretations. Is your message really clear? Do your team members all share understand of that message? -- doug smith

Necessary Conflict

Avoiding a conflict does not make you neutral. It may be healthy at times to avoid conflict, but if your team or someone you love is suffering because of that conflict, you've got responsibilities. What do you do when conflict is necessary? High performance leaders have a plan because they've practiced sensible strategies over and over again. Maybe consider that aching conflict another practice opportunity. -- doug smith

Something Else

We do it frequently -- blame people for what's wrong. And when we blame people for something they did not cause it often makes things worse because now they feel bad about it and maybe even defensive. Even though it feels like people get i the way of perfection, it's usually something else. Fix the process. Fix the rule. Fix the presentation. Fix the product. People are better than we realize, and seldom to blame for service breakdowns. -- doug smith Training Activity Make a list of the three most recent service breakdowns that you have experienced. For each breakdown, score on a scale of 1 - 10 how much of that breakdown was caused by: Process Rules Presentation Product People Now you know where to start fixing things.

Say The Right Words

It's too easy to say the wrong thing. We get excited. We feel insulted. We jump to conclusions and blurt out something not quite what we meant. I've done it. You've probably done it, too. What if we thought about it for just a moment? What if we set out to be kind, compassionate, and still courageous? There is always more than one way to say what we feel, and the way that we say it matters -- sometimes more than what in that moment we feel and believe. Something we say in passing could be remembered forever. What if we made that memory kind? -- doug smith

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